~20%
more revenue per auction
More
bidders participating per auction
Fewer
phone and in-office queries
80+
PBS offices in the wider BREB network
The challenge
A high-value auction process constrained by paper, travel and hidden timing risks
Bidders had to register, pay, inspect, deposit security money and submit bids physically. Committees then reviewed documents manually, while late payments, penalties, re-awards and refunds added further complexity.
Repeated travel
Multiple office and bank visits created friction for bidders.
Confidentiality risk
Security deposits could reveal approximate bid values.
Committee consensus
Several evaluators had to review each bid and eligibility record.
Re-award complexity
Grace periods, fines and next-bidder awards were difficult to manage manually.
Our approach
Turn every auction rule, deadline and decision into an auditable system action
01. Map the full lifecycle
Cover discovery, registration, inspection, bidding, award and closure.
02. Separate bid and review
Lock submission before committee access opens.
03. Protect confidentiality
Encrypt bid values and deposits before closing.
04. Automate deadlines
Enforce opening, closing, expiry and grace periods.
05. Preserve committee control
Automate payment checks but keep document approval with evaluators.
06. Keep official records
Generate printable receipts, deeds, orders and audit reports.
The solution
One platform for banking, bidding, evaluation and final settlement
Secure banking
VPN-backed API calls for registration, deposits and remaining payment.
Encrypted bidding
Bid values and deposit information remain protected before closing.
Timed access
System-enforced opening, closing, expiry and grace-period rules.
Committee evaluation
Ranked bids, payment controls, document checks and consensus qualification.
Fines & re-award
Automatic late fines and controlled next-bidder re-award.
Audit reporting
Full history of bids, payments, approvals, awards, refunds and closure.
Technology stack
Bid confidentiality
No bid amount is visible before the auction closes
Encrypted bid and deposit values remain inaccessible until evaluation formally begins.
Post-award automation
Documents, payments, fines and re-award stay in one workflow
The platform manages the complete sequence until goods are collected and the auction is officially closed.
Results and impact
A more competitive, transparent and operationally manageable auction process
Approximately 20% more revenue generated per auction.
More bidders able to participate through online registration and payment.
Fewer phone calls and in-office queries due to dashboard visibility.
Better confidentiality before closing and stronger auditability afterward.
Automated fines, deadlines and re-award reduced manual coordination.
The eAuction platform reduced participation barriers, strengthened bid confidentiality and helped PBS offices generate approximately 20% more revenue per auction.
Factual project statement — replace with an approved client quotation when available.
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